Development Coordinator
Department: St. Paul’s United Methodist Foundation and St. Paul’s Church Operations
Reports to: Executive Director of Foundation and Executive Pastor of Church
Position Summary:
The Development Coordinator will be responsible for administrative support for the St. Paul’s Foundation, including maintenance of donor information, financial records, administration of scholarship and grant awards processes, and support for events and meetings.
Additionally, the Development Coordinator will develop proficiency in the church’s database (Touchpoint) and will provide 10 hours of administrative support to church ministries during the work week.
The ideal candidate will be a person who is familiar with customer relationship management systems, has experience working with financial software and processes, demonstrates the desire to learn, is detail-oriented and efficient in their work product, has strong interpersonal skills, and is able to set priorities and work collaboratively.
Salary Range: commensurate with experience, $45,000 to $53,000
Duties and Responsibilities:
For St. Paul’s Foundation:
• Develop a high level of familiarity with donor database (Charity Proud) capabilities, including list generation, reporting, and maintenance of historical information.
• Maintain integrity of the database, updating addresses, gift information, and donor preferences.
• Enter donations made to the St. Paul’s Foundation into the donor database (Charity Proud) and code appropriately.
• Prepare payments for vendors, scholarships, and grants (QuickBooks).
• Prepare and review monthly reports to ensure that finance records (QuickBooks) match donor database records (Charity Proud).
• Support annual audit preparation.
• Prepare timely gift acknowledgement correspondence and tax receipts.
• Maintain the structure of the electronic filing system for gift processing and vendor/grant payments, keeping files and scanned documents labeled and organized.
• Support scholarship and grant application processes.
• Support board and committee meetings, and a limited number of special events/ activities.
• Maintain columbarium files.
For St. Paul’s UMC
• Develop a high level of familiarity with database (TouchPoint) capabilities, including list generation, reporting, and maintenance of historical information.
• Provide at least 10 hours a week of administrative support to other ministries, at the direction of Executive Pastor.
Other Administrative Functions:
• Assist with projects, providing input to administrative and financial team on processes and procedures.
• Ability to identify and recommend efficiencies to be gained within and between both database management systems.
• Other duties as assigned.
Qualifications:
• Bachelor’s degree preferred.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience utilizing QuickBooks for financial recordkeeping.
• Familiarity with Customer Relationship Management Systems (CharityProud and TouchPoint software systems utilized by Foundation and Church).
• Care and attention related to structure, processes, and details.
• Ability to perform work tasks with a high level of discretion, respect and customer service, internally and externally.
• Verbal and written communication is positive and clear with minimal grammatical errors.
• Ability to organize and prioritize work and adjust to shifting priorities.
• Ability to work independently with minimal supervision after training period concludes.
• High degree of integrity handling confidential and sensitive information.
• Maintains a positive attitude and willingness to work on a team.
Job Classification:
Full-time/Non-exempt
All full time employees and their dependents are eligible for enrollment in SPUMC’s health insurance plans and a 403(b)(9) retirement plan. Discount may be available for childcare at St. Paul’s School.
Interested applicants should send a cover letter and resume to the Executive Director of the St. Paul’s United Methodist Foundation, Johanna Wolfe at jtwolfe@stpaulshouston.org.